Data protection policy

1. Data protection at a glance  

General information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to all data with which you can be personally identified. For detailed information on the subject of data protection, please refer to our data protection policy which can be found below.
 
Data collection on this website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the section “Information on the data controller” in this data protection policy.
 
How do we collect your data?
Some of your data is collected when you provide it to us. This can include data that you enter in a contact form, for example.
 
Other data is collected automatically by our IT systems or after your consent when you visit the website. This is mainly technical data (for example, Internet browser, operating system or time of the site access). This data is collected automatically as soon as you access this website.
 
What do we use your data for?
Part of the data is collected to ensure that the website is provided without any errors. Other data can be used to analyse your user behaviour.
 
What rights do you have regarding your data?
You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to demand the correction or deletion of this data. If you have given your consent to data processing, you can revoke it at any time with effect for the future. You also have the right to demand the restriction of the processing of your personal data under certain circumstances.
Furthermore, you have the right to lodge a complaint with the responsible supervisory authority.
 
You can contact us at any time with regard to this and other questions on the subject of data protection.
 
Analysis tools and third-party tools
 
When visiting this website, your surfing behaviour may be statistically analysed. This is mainly done with so-called analysis software.
 
Detailed information on these analysis programmes can be found in the following data protection policy.

2. Hosting  

External hosting
 
This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the hoster's servers. This may include IP addresses, contact requests, meta and communication data, contractual data, contact data, names, website accesses and other data generated via a website.
 
The hoster is used for the purpose of performing contracts with our potential and existing customers (Art. 6 (1) lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 (1) lit. f GDPR). If corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and Section 25 (1) German Telecommunications Telemedia Data Protection Act (TTDSG), insofar as the consent includes the storage of cookies or access to information on the user's device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.
 
Our hoster will only process your data insofar as this is necessary for the performance of its service obligations, following our instructions with regard to this data.
 
We use the following hoster:
 
Braintags GmbH
Jakob Kaiser Str. 12
47877 Willich, Germany
 
Order data processing
We have concluded a contract on order data processing with the above-mentioned provider. This is a contract required by data protection law, which ensures that the provider only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR. 

3. General information and mandatory details

 
Data protection
 
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection policy.
 
When you use this website, various kinds of personal data are collected. Personal data refers to data with which you can be personally identified. This data protection policy explains what data we collect and what we use it for. It also explains how we do so and for what purpose.
 
We would like to point out that data transmission over the Internet (e.g. communication by e-mail) may have security vulnerabilities. Offering complete protection of data against access by third parties is impossible.
 
Information on the Data Controller
 
The Data Controller responsible data processing on this website is:
 
WILKA Schließtechnik GmbH
Mettmanner Str. 58 - 64
42549 Velbert, Germany
 
Telephone: +49 2051 2081-0
E-mail: info@wilka.de 
The Data Controller is the natural or legal person who, alone or in concert with others, determines the purposes and means of processing personal data (for example, names, e-mail addresses, etc.).
 
Storage period
 
Unless a more specific storage period has been specified in this data protection policy, your personal data will remain with us until the purpose for processing the data no longer applies. If you assert a justified request for deletion or revoke consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the data will be deleted once these reasons no longer apply.
 
General information on the legal basis for data processing on this website
 
If you have consented to data processing, we will process your personal data on the basis of Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR if special categories of data are processed in accordance with Art. 9 (1) GDPR. In the event of express consent to the transmission of personal data to third countries, data processing is also carried out on the basis of Art. 49 (1) a GDPR. If you have consented to the storage of cookies or to the access to information on your device (e.g. via device fingerprinting), the data processing is also carried out on the basis of Section 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we will process your data on the basis of Art. 6 (1) lit. b GDPR. Furthermore, if your data is required for the performance of a legal obligation, we will process it on the basis of Art. 6 (1) lit. c GDPR. Moreover, the data processing may be carried out on the basis of our legitimate interest according to Art. 6 (1) lit. f GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this data protection policy.
 
Data Protection Officer
 
We have appointed a Data Protection Officer for our company.
 
Datenschutz + Informationssicherheit Meschke
Ralf Meschke
Am Haarberg 27
52080 Aachen, Germany
 
Telephone: +49 241 8943 7791
E-mail: wilka@datenschutz-aachen.de
 
Note on data transfer to the USA and other third countries
 
Among other things, we use tools from companies based in the USA or other third countries that are not secure under data protection law. If these tools are active, your personal data may be transmitted to these third countries and processed there. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. For example, US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It therefore cannot be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.
 
Revocation of your consent to data processing
 
Many data processing operations are only possible with your express consent. You may revoke any consent already given at any time. The legality of the data processing carried out up to the time of the revocation remains unaffected.
 
Right to object to data collection in special cases and to direct marketing (Art. 21, GDPR)
 
IF THE DATA PROCESSING IS CARRIED OUT ON THE BASIS OF ART. 6 (1) LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR PROCESSING WHICH OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING IS FOR THE ASSERTION, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 (1) GDPR).
 
IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT, AT ANY TIME, TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING. THIS ALSO APPLIES TO PROFILING, INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 (2) GDPR).
 
Right to lodge a complaint with the responsible supervisory authority
 
In the event of any violations of the GDPR, the data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State where they have their habitual residence, place of work or where the alleged violation occurred. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.
 
The right to data portability
 
You have the right to have any data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place to the extent that it is technically feasible.
 
SSL and TLS encryption
 
This page uses SSL or TLS encryption for security reasons and to protect the transmission of sensitive content, such as orders or inquiries that you send to us, the website operator. You can recognise an encrypted connection when the browser's address bar changes from “http://” to “https://” and the lock symbol appears in the browser bar.
 
If SSL or TLS encryption is enabled, the data that you transmit to us cannot be read by third parties.
 
Information, erasure and rectification
 
Within the framework of the applicable statutory provisions, you have the right to obtain information free of charge and at any time about your stored personal data, its origin and recipients and the purpose of the data processing and, if applicable, the right to rectification or erasure of that data. You can contact us at any time with regard to this and any other questions on the subject of personal data.
 
Right to restriction of processing
 
You have the right to request the restriction of the processing of your personal data. To do so, you can contact us at any time. The right to restriction of processing exists in the following cases:

• If you dispute the correctness of your personal data stored with us, we usually require some time to review this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data was/is unlawful, you may demand the restriction of data processing rather than erasure.
• If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to demand the restriction of the processing of your personal data rather than its erasure.

If you have lodged a complaint pursuant to Art. 21 (1), GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests outweigh those of the other party concerned, you have the right to demand the restriction of the processing of your personal data. If you have restricted the processing of your personal data, this data may, with the exception of its storage, only be processed with your consent or for the purpose of asserting, exercising or defending legal claims, protecting the rights of another natural or legal person or for reasons of an important public interest of the European Union or a Member State.
 
Objection to advertising e-mails
 
We hereby object to the use of contact data published within the scope of our imprint obligation to send any advertising and information material not expressly requested. The operators of this website expressly reserve the right to take legal action in the event that unsolicited advertising information is sent, for example by spam e-mails. 

4. Data collection on this website

 
Cookies
 
Our websites use cookies. Cookies are small text files and do not cause any damage to your device. They are either stored temporarily on your device for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or until your web browser deletes them automatically.
 
In some cases, cookies from third-party companies may also be stored on your device when you access our site (third-party cookies). These enable us or you to use certain services of the third-party company in question (e.g. cookies for processing payment services).
 
Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. shopping cart function or the display of videos). Other cookies are used to evaluate user behaviour or to display advertising.
 
Cookies that are necessary to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping cart function) or to optimise the website (e.g. cookies for measuring the web audience) (necessary cookies) are stored on the basis of Art. 6 (1) lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of necessary cookies in order to optimise and provide its services free of technical errors. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 (1) lit. a GDPR and Section 25 (1) TTDSG); the consent can be revoked at any time.
 
You can configure your browser to inform you about the setting of cookies and only allow cookies in individual cases, to prevent the acceptance of cookies in specific cases or in general and to delete cookies automatically when you close the browser. If you disable cookies, the functionality of this website may be limited.
 
If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this data protection policy and, if necessary, request your consent.
 
Server log files
 
The provider of the pages automatically collects and stores information in server log files, which your browser automatically transmits to us. This information includes:

• Browser type and version
• Operating system used
• Referrer URL
• Host name of accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources.
 
This data is collected on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the optimisation and display of its website free of technical errors. In order to do so, server log files must be collected.
 
Contact form
 
If you send us enquiries via the contact form, your details from the enquiry form, including the contact data you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent.
 
This data is processed on the basis of Art. 6 (1) lit. b GDPR, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR), provided that such consent was requested; consent can be revoked at any time.
 
The data you enter in the contact form will remain with us until you ask us to delete it, revoke your consent to its storage or until the purpose for which it was stored ceases to apply (e.g. after your enquiry has been processed). Mandatory statutory provisions, in particular retention periods, remain unaffected.
 
Enquiries by e-mail, telephone or fax
 
If you contact us by e-mail, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your enquiry. We will not pass on this data without your consent.
 
This data is processed on the basis of Art. 6 (1) lit. b GDPR, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR), provided that such consent was requested; consent can be revoked at any time.
 
The data you send us via the contact form will remain with us until you ask us to delete it, revoke your consent to its storage or until the purpose for which it was stored ceases to apply (e.g. after your enquiry has been processed). Mandatory statutory provisions, in particular statutory retention periods, remain unaffected.
 
Registration on this website
 
You can register on this website to use additional functions on the site. We will only use the data entered for this purpose to enable use of the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise we will reject the registration.
 
In the event of important changes, for example in the scope of the offer or in the event of technically necessary changes, we will use the e-mail address provided during registration to inform you.
 
The data entered during registration is processed for the purpose of implementing the user relationship established by registration and, if necessary, for initiating further contracts (Art. 6 (1) lit. b GDPR).
 
The data collected during registration will be stored by us for as long as you are registered on this website and will then be deleted. Statutory retention periods remain unaffected. 

5. Analysis tools and advertising

 
Google Analytics
 
This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
 
Google Analytics enables the website operator to analyse the behaviour of website visitors. The website operator receives various usage data, such as page views, length of stay, operating systems used and the origin of the user. This data is summarised in a user ID and assigned to the respective device of the website visitor.
 
Google Analytics uses technologies that enable the recognition of the user for the purpose of analysing user behaviour (e.g. cookies or device fingerprinting). The information collected by Google about your use of this website is generally transferred to a Google server in the USA and stored there.
 
The use of this service is based on your consent according to Art. 6 (1) lit. a GDPR and Section 25 (1) TTDSG The consent can be revoked at any time.
 
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://business.safety.google/adscontrollerterms/sccs/
 
IP anonymisation
We have activated the IP anonymisation function on this website. This means that your IP address will be shortened by Google in Member States of the European Union or other signatories to the Agreement on the European Economic Area before transmitting it to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activity, and provide other services relating to website activity and Internet usage to the website operator. The IP address transmitted by your browser in the context of Google Analytics will not be merged with other Google data.
 
Browser plug-in
You can prevent the collection and processing of your data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
 
For more information on how Google Analytics processes user data, please see Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.
 
Order data processing
We have concluded an order data processing contract with Google and completely implement the strict regulations of the German data protection authorities when using Google Analytics.

6. Newsletter  

Newsletter data
 
If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. No further data will be collected except on a voluntary basis. We use newsletter service providers, which are described below, to process the newsletter.
 
Sendinblue
 
This website uses Sendinblue to send newsletters. The provider is Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany.
 
Sendinblue is a service that can be used, among other things, to organise and analyse the dispatch of newsletters The data entered by you for the purpose of subscribing to the newsletter are also stored on the servers of Sendinblue in Germany.
 
Data analysis by Sendinblue
With the help of Sendinblue, we are able to analyse our newsletter campaigns. For example, we can see whether a newsletter message has been opened and which links, if any, were clicked on. This enables us to determine, among other things, which links were clicked on particularly often.
 
We can also see whether certain previously defined actions were carried out after opening/clicking (conversion rate). For example, we can see whether you have made a purchase after clicking on the newsletter.
 
Sendinblue also enables us to subdivide (“cluster”) the newsletter recipients according to various categories. For example, newsletter recipients can be subdivided according to age, gender or place of residence. In this way, the newsletters can be better adapted to the respective target groups.
 
If you do not want Sendinblue to analyse your data, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message.
 
Detailed information on the Sendinblue functions can be found at the following link: https://de.sendinblue.com/newsletter-software/.
 
Legal basis
The data processing is based on your consent (Art. 6 (1) lit. a GDPR). You can revoke this consent at any time. The legality of the data processing operations already carried out remains unaffected by the revocation.
 
Storage period
The data you provide us with for the purpose of your newsletter subscription will be stored by us or the newsletter service provider until you unsubscribe from the newsletter. It will be deleted from the newsletter distribution list after you cancel your subscription. Data that has been stored by us for other purposes remains unaffected by this.
 
After being removed from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist, if necessary, to prevent future mailings. The data on the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in compliance with the statutory requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). The data is stored on the blacklist indefinitely. You can object to the storage if your interests outweigh our legitimate interest.
 
For more details, please refer to the privacy policy of Sendinblue at: https://www.sendinblue.com/legal/privacypolicy/.
 
Order data processing
We have concluded a contract on order data processing with the above-mentioned provider. This is a contract required by data protection law, which ensures that the provider only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR. 

7. Plugins and tools

 
YouTube
 
This website embeds videos from the website YouTube. The operator of the website is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
 
When you visit one of our websites on which YouTube is embedded, a connection is made to the YouTube servers. This informs the YouTube server which of our pages you have visited.
 
Furthermore, YouTube may store various cookies on your device or use comparable technologies for recognition (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to record video statistics, improve the user experience and prevent attempts at fraud.
 
If you are logged in to your YouTube account, you allow YouTube to associate your surfing habits directly with your personal profile. You can prevent this by logging out of your YouTube account.
 
YouTube is used in the interest of making our online services visually appealing. This constitutes a legitimate interest in terms of Art. 6 (1) lit. f GDPR. If a corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and Section 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.
 
More information on the processing of user data can be found in YouTube’s privacy policy at: https://policies.google.com/privacy?hl=en.
 
 
Google Fonts
 
This site uses web fonts, provided by Google, to ensure that fonts are displayed uniformly. When you call up a page, your browser loads the required web fonts into its browser cache to display texts and fonts correctly.
 
For this purpose, the browser you are using must connect to Google’s servers. As a result, Google learns that our website has been accessed via your IP address. The use of Google Fonts is based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the uniform presentation of the fonts on his website. If a corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and Section 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.
 
If your browser does not support web fonts, a standard font is used by your computer.
 
More information about Google Fonts can be found at https://developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy?hl=en. 

8. Audio and video conferencing

 
Data processing
We use online conferencing tools, among other things, to communicate with our customers. The individual tools we use are listed below. If you communicate with us by video or audio conference via the Internet, your personal data will be collected and processed by us and the provider of the respective conferencing tool.
 
The conferencing tools collect all data that you provide/enter to use the tools (e-mail address and/or your telephone number). Furthermore, the conferencing tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “contextual information” in connection with the communication process (metadata).
 
Furthermore, the provider of the tool processes all technical data that is necessary to process the online communication. This includes in particular IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker as well as the type of connection.
 
If content is exchanged, uploaded or otherwise made available within the tool, this is also stored on the servers of the tool providers. Such content includes, but is not limited to, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information shared while using the service.
 
Please note that we do not have full control over the data processing operations of the tools used. Our options are largely determined by the business policy of the respective provider. For further information on data processing by the conferencing tools, please refer to the privacy policies of the respective tools used, which we have listed below this text.
 
Purpose and legal basis
The conferencing tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 (1) lit. b GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6 para. (1) lit. f GDPR). If consent has been requested, the tools in question are used on the basis of this consent; consent can be revoked at any time with effect for the future.
 
Storage period
The data collected directly by us via the video and conferencing tools will be deleted from our systems as soon as you ask us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods, remain unaffected.
 
We have no influence on the storage period of your data, which is stored by the operators of the conferencing tools for their own purposes. For details, please contact the operators of the conference tools directly.
 
Conferencing tools used
We use the following conferencing tools:
 
Microsoft Teams
 
We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams privacy policy:
https://privacy.microsoft.com/en-us/privacystatement.
 
Order data processing
We have concluded a contract on order data processing with the above-mentioned provider. This is a contract required by data protection law, which ensures that the provider only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR. 

9. Own services

 
Handling applicant data
 
We offer you the opportunity to apply for a job with us (e.g. by e-mail, post or via an online application form). In the following, we will inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.
 
Scope and purpose of data collection
If you send us an application, we will process your associated personal data (e.g. contact and communication data, application documents, notes taken during job interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is Section 26 German Federal Data Protection Act (FDPA) under German law (initiation of an employment relationship), Art. 6 (1) lit. b GDPR (general contract initiation) and - if you have given your consent - Art. 6 (1) lit. a GDPR. The consent can be revoked at any time. Your personal data will only be passed on within our company to persons involved in processing your application.
 
If the application is successful, the data you submitted will be stored in our data processing systems on the basis of Section 26 FDPA and Art. 6 (1) lit. b GDPR for the purpose of implementing the employment relationship.
 
Retention period of the data
If we are unable to offer you a job, if you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted for up to six months from the end of the application process (rejection or withdrawal of the application) on the basis of our legitimate interests (Art. 6 (1) lit. f GDPR). The data will then be deleted and the physical application documents destroyed. This storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the six-month period has expired (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for further storage no longer applies.
 
Longer storage may also take place if you have given your consent (Art. 6 (1) lit. a GDPR) or if legal storage obligations prevent deletion.
 
Listing in the applicant pool
If we do not offer you a job, it may be possible to list you in our applicant pool. If you are listed, all documents and details from your application will be transferred to the applicant pool so that we can contact you in the event of suitable vacancies
 
Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 (1) lit. a GDPR). The provision of consent is voluntary and is not related to the current application process. The person concerned can revoke his/her consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, unless there are legal reasons for retention.
 
The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.